1 Click ¡°Programs & Data¡± tab on the top of the main window.
2 Click the menu icon beside the program dropdown-list and the ¡°Add Program¡± menu item, the Add/Modify Program Dialog appears.
Fill in ¡°Program Name¡±. You can fill in other fields but only ¡°Program Name¡± is mandatory. Targets of the program can be set as sequential or parallel.
In most cases, targets are sequential; the therapists work on one target at a time move to the next one when the previous one is mastered. You can either add all sequential targets at the beginning or leave them to therapists to add when necessary. Sequential targets can have multiple phases. In this case, you should consider a target of each phase as a distinct target. A document can be attached to the program that outlines the targets and phases if applicable. See Attach Files to a program.
If all targets of the program need to be worked on at same time, such as targets of playing a game, getting ready to school; you should set the targets to be parallel.
You need to uncheck the ¡°Program has targets¡± check box if the program is standalone by itself.
3 Click ¡°Save¡± button on the Dialog.
4 When the Change State Dialog appears, select a state (Normally ¡°Introduced¡±) and click ¡°Set¡± button. If you don¡¯t want to set state of the program now, you can click ¡°Cancel¡± button to leave it as ¡°State not set¡±.
5 If ¡°To do¡± list appears, Click the ¡°Add First Target¡± hyperlink. Otherwise proceed to 6.
¡¤ When ¡°Add Target¡± dialog appears, fill in Target Name/Description and Click ¡°Add Target¡± button.
¡¤ When Change State Dialog appears, select a state (Normally ¡°Introduced¡±) and click ¡°Set¡± button. If you don¡¯t want to set state of the target now, you can click ¡°Cancel¡± button to leave it as ¡°State not set¡±.
6 If you need to change the data form of the target, click the ¡°Change data form¡± button on the right side of the target combo-box, the Data form Builder appears. You can manually change the data form; alternatively you can replace it with a model form or a form from a file.
In many cases, therapists need to add new sequential targets during sessions when the old ones are mastered.
1 On ¡°Programs & Data¡± tab, click the menu icon beside the target dropdown-list and the ¡°Add Target¡± menu item, the ¡°Add Target¡± Dialog appears.
2 When ¡°Add Target¡± dialog appears, fill in Target Name/Description and Click ¡°Add Target¡± button.
3 When Change State Dialog appears, select a state (Normally ¡°Introduced¡±) and click ¡°Set¡± button. If you don¡¯t want to set state of the target now, you can click ¡°Cancel¡± button to leave it as ¡°State not set¡±.
You should always keep the right state for a target so this application can handle it in the right way. When inputting session data for a program, normally the last target with state is selected. If you only add the target for future use, you should leave it as ¡°State not set¡±. You can add/delete/change available target states of the system, refer to customize states. Each state has its own color; the color block in front of a target name indicates the state of the target.
On ¡°Programs & Data¡± tab, click the menu icon beside the program dropdown-list and the ¡°Modify Program and its targets¡± menu item, the Add/Modify Program Dialog appears for modifying the program.
1. Click the menu icon beside the program dropdown-list or the target dropdown-list and the ¡°Modify Program and its targets¡± menu item.
2. When the Change Program/Target State Dialog appears, click the radio button of the state you want to set and click ¡°Set¡± button.
On ¡°Program Summary¡± and ¡°Program Data¡± tabs, Move cursor on the state name, the state change history popup appears.
There is no limitation on how many times you can set a program/target to a state. For example, you can set a ¡°Mastered¡± program to ¡°Introduced¡± again to collect data for the next phase. Each time of the changes including comments is recorded in change history.
1. At the top line of the page, there are two radio buttons for you to switch between Baseline and Review.
2. Check on ¡°Need to Review¡± check box for the target. If there is an active session, an empty line will appear for you to input data.
3. If the target is reviewed, you can check on ¡°Checked¡± so no more session data input is allowed.
4 The ¡°Need to Review¡± and ¡°Checked¡± check boxes you can check on and off as many times as you need to but only the date of the last check-on will be kept. Move the cursor on top of the label, the date will appear.
5 By default, review uses same data form as baseline. You can use different data form for review if necessary. Click ¡°Change review form¡± button on top right of each form, the Data Form Builder appears. You can uncheck the ¡°Use Baseline Form¡± check box and manually change the review form; alternatively you can replace it with a model form or a form from a file.
Move the cursor to Attachment(x) hyperlink, a popup appears under it. You can open the attached files by clicking the hyperlinks of names if available. You can click the button ¡°Attach a File¡± to attach a file to the program. You can also click the button ¡°Take a picture and attach¡± to take picture from the web camera and attach to the program.
Tips: You can download free Word Viewer and Compatibility Pack from Microsoft¡¯s web site if you need to view word document but don¡¯t have office installed on your laptop.
On ¡°Programs & Data¡± tab, click the menu icon beside the program dropdown-list and the ¡°Modify Program and its targets¡± menu item, the Add/Modify Program Dialog appears. You can archive/delete program or hide/delete target within this dialog. You cannot delete a program if session data related to the program is available, only can archive it. Same way, you cannot delete, only can hide a target if it has session data. When you archive a program, the attachments of the archived program, if exists, will be deleted permanently and the program will disappear from the system. You can restore the archived program to make it re-appear by clicking the menu item ¡°Restore Archived¡± under the menu icon beside the program dropdown-list.
On ¡°Programs & Data¡± tab, click the menu icon beside the program dropdown-list and the ¡°Change Order¡± menu item, the Change Program Order dialog appears. You can move a program up and down or sort all program by name or by state with the dialog. If you need change the order of targets, you need to click the ¡°Modify Program and its targets¡± menu item and do it on Add/Modify Program Dialog. By clicking up down arrows in front of each target you can change the order of the targets.
¡°Summary¡± tab is intended to give user an overview of all programs and their progress. Click the expand button in front of each program to show all its targets. ¡°State¡± column shows current state of each program or target; ¡°Since¡± column shows when the program/target is ¡°stated¡±. Move mouse cursor to the state name, a popup of state history appears. After ¡°Since¡± column are columns of sessions. An ¡°X¡± or a number means a program or a target has data for the session.
Click the report button at up-right corner of the ¡°Programs & Data¡± tab, the program data report window appears. You can choose any program or all programs in the window.
Click the report button at top line of the ¡°Summary¡± tab, the summary report window appears. This report shows all the programs and their targets including recent activities.
The reports are in HTML format can be printed or saved as a file. After a report is saved, you can open it with a browser or even Word/Excel.
¡°Program name¡±, ¡°Description¡± and ¡°Passing Criteria¡±
You can input these fields for a program. ¡°Description¡± and ¡°Passing Criteria¡± will appear on ¡°Program Data¡± tab for the selected program.
¡°Program has targets¡± check box
If program doesn¡¯t have a target, uncheck the check box.
¡°Targets are sequential¡± and ¡°Targets are parallel¡± radio button
Targets of the program can be set as sequential or parallel. In most cases, targets are sequential; the therapists work on one target at a time move to the next one when the previous one is mastered. If all targets of the program need to be worked on at same time, such as targets of playing a game, getting ready to school; you should set the targets to be parallel.
¡°Available States¡± list
Check the state if it is applicable to the program and targets. If a state is unchecked, you cannot set program and/or its targets to the state.
You can add/change target on the grid.
By clicking the arrow buttons on the left of side each target; you can change the order of the target.
If you don¡¯t want to a target appear in the rest of the system, you can check the Hide check box of the target.
If you want to prevent data inputting for a target, you can check the Freeze check box of the target.
You can click the Delete button to delete a target. However, the system won¡¯t allow you delete a target if there is session data for the target.
You can archive a program if it is done and you don¡¯t need to see it and its data. You can always restore the archived program by clicking ¡°Restore Archived¡± menu item under the menu icon. Please note the attachments of the archived program will be deleted permanently.
You can delete a program. However, the system won¡¯t allow you delete a program if there is session data for this program.
Save the changes. You need to click the ¡°Save¡± button to persist the changes you made on the program and its targets.
Cancel all the changes you made on the program and its targets.
¡°Set state to¡± list
List of radio buttons indicate the states you can set the program/target to.
You can type in comments if necessary. Comments will appear on state change history popup.
The default date is today. You can change to other date if necessary. State date will appear on state change history popup and the ¡°Since¡± column of ¡°Program Summary¡± tab.
¡°Set all targets to¡± Expander (Only appears when change program state)
You can click the expander and set all targets of the program to a state.
¡°Erase state and Clear up history¡± hyperlink
Click this hyperlink you can clear up the state of the program/target and the change history. This link is for you to correct errors of the state history. Since you can set date of each state, you can re-enter each state in right order and date to build up correct history records.
Click the button to set state.
Discard the changes.
1. Click ¡°Summary¡± tab on the top of the main window and Click ¡°Start a new session¡± button on the top/left.
Alternatively, you can click ¡°Sessions¡± tab and click ¡°New session¡± button.
2. When ¡°New Session¡± dialog appears, Input the initial of the therapist and click ¡°New Session¡±. You can change the start time and/or input remarks if necessary.
3. Click the ¡°Programs & Data¡± tab if it is not automatically activated. You can see an empty line of text boxes on the grid waiting for your input. There is always such a line for each active target of each program. There is also an ¡°Attach Video¡± button appears for you to attach the recording video or just recorded video to this data line.
If a target is in an inactive state (such as ¡°Mastered¡±) or the target is frozen, the empty line won¡¯t appear.
4. When you move cursor on a text box, a small pop-up window may appear under the text box. You can either click the hyperlinks on the pop-up to input data or type any things you want in the text box. Pop-up won¡¯t appear if a text box already has data, you can double-click on the text box to force the pop-up appear again. There is no limitation on what you can type in a text box, even for a number field, you can type in letters if need to.
5. Click button at the end of each line if you need to add a new line for the target on this session.
6. Select another program and continue to input data.
7. When you are done with all data inputting, Click ¡°Sessions¡± Tab.
8. Write down notes in ¡°Notes¡± text box.
9. Click ¡°Done¡± button below ¡°Notes¡± text box to end the session. If you leave the End time empty, the end time will be automatically filled in with current time.
10. If the computer is set on ¡°Student Side¡±, a message box may appear to ask if you want to hibernate the computer. Hibernating and resuming a computer is much faster than shutting down and starting up. The message box won¡¯t appear if the application hasn¡¯t been closed for more than 15 days. It is a good practice to regularly close the application and shut down computer to check for new software updates.
The session data is automatically saved during inputting, that is, when your cursor leaves a text box, the data you inputted is saved.
At any time you can start recording a session and attach to a data line of an active target.
1. Click Record button on top line of the main window
2. Continue to do intervention for a target, when it is done¡
3. Click ¡°Programs & Data¡± tab
4. Select the right program and the target
5. Click the attach button beside the session on the data line to attach the video clip and stop recording.
You can click Preview button to preview before or during the recording; click Stop button to stop recording without attaching.
You can click the play button beside the session on the data line to watch the video clip in a popup window. You can detach the video clip from the target/session on the popup window as well.
All recorded video clips attached or not attached are available on ¡°Videos¡± tab. The recorded video can be played by inputting the time of recording; therefore, you can write down the time of the unattached video clips for future references. You can right click on a video clip on the tree view to lock or delete the video clip.
1. Click ¡°Sessions¡± tab on the top of the main window.
2. Select the session in the list box at the left side.
3. Click button ¡°Add/Change data of this session¡±, the session becomes editable.
4. You can change session date, start/end time, therapists, remarks and notes on ¡°Sessions¡± tab
5. Click ¡°Programs & Data¡± tab
6. You can see a line of text boxes ready for inputting data for each target of each program.
7. After you finish inputting data, click ¡°Sessions¡± tab and click ¡°Done¡± button.
You can make more than one session editable by selecting and clicking ¡°Add/Change data of this session¡± button. If you need to fill the data afterward for several earlier sessions, you can click ¡°New Session¡± button several times; change the date of each session to the past and fill in data on ¡°Programs & Data¡± tab.
Click ¡°Sessions¡± tab and click at the right side to delete the selected session and its data.
Click the report button at right side of the ¡°Sessions¡± tab, the session report window appears. You can select a ¡°from¡± date for the reporting. The report is in HTML format can be printed or saved as a file. After a report is saved, you can open it with a browser or even Word/Excel.
Click ¡°Add Record¡± on ¡°Behaviours¡± tab the ¡°Add Behaviour¡± window appears. Fill in all necessary fields and click ¡°Save¡± button to add a behaviour record.
On ¡°Behaviours¡± tab you can view records of all behaviour occurrences in a selected date range. Move the cursor to the behaviour summary: X behaviour(s) Y time(s), a list of behaviours appears. You can select or unselect any behaviour and click ¡°Apply Behaviour Selection¡± button or simply move the cursor out of the popup panel, the records will be filtered based on your selection.
Click the report button at top right corner of the ¡°Behaviour¡± tab, the behaviour report window appears. This report is in HTML format can be printed or saved as a file. After a report is saved, you can open it with a browser or even Word/Excel.
Click the ¡°Change data form¡± button on the right side of the target combo-box, the Data form Builder appears. You can manually change the data form; alternatively you can replace it with a model form or a form from a file.
By default, review uses same data form as baseline. You can use different data form for review if necessary. Click ¡°Change review form¡± button on top right of each form, the Data Form Builder appears. You can uncheck the ¡°Use Baseline Form¡± check box and manually change the review form; alternatively you can replace it with a model form or a form from a file.
Clicking ¡°Administration¡± tab on the top of the main window and click ¡°View or Modify Model Sheets¡± button, The ¡°View or Modify Model Sheets¡± dialog appears. You can change the selected model form at the list box within the Data form Builder.
You can click ¡°New Form¡± button to add a new model form or click ¡°Clone Selected¡± to add new model form based on the selected model form.
You can click ¡°Delete¡± button to delete the selected model form.
Change the order of the model forms. The order on here will be reflected on the dialog of choosing model form.
¡°Set Default Data Form¡±
Choose a default data form. When you add a new program, a copy of default data form is attached to it for baseline.
¡°Set Default Review Form¡±
Choose a default review form. When you add a new program, a copy of default review form is attached to it for review. However it only appears when you decide not to use the baseline form review.
¡°Import from a file¡±
Get a form from a file saved before.
¡°Save selected as a file¡±
Save the selected form as a file.
¡°Program Form¡± ¡°Target Form¡± radio buttons
Choose to use or change program form or target form. Program form is accessible by all targets of the program. If you change it, other targets use the program form will be affected. If you select target form then the modification only affects this target.
¡°Orientation¡± dropdown list
Data sheet can be vertical or horizontal.
¡°Show Hidden¡± Check box
By default the hidden field is not shown on the grid. You need check on ¡°Show Hidden¡± check box to make the hidden fields appear on the grid so you can make changes. You need to uncheck the ¡°Hide¡± check box in the ¡°Field dialog¡± to make the field appear for actually data input.
Get a model form
Replace current form with a copy of a model form
Save as a model form
Save current form into as a model form. The model form is accessible by all programs
Get a form from file
Replace current form with a form saved in a file
Save as a file
Save current form saved as a file
Headers of the grid
Headers of the grid are hyperlinks and buttons; you can click the hyperlinks to change the columns or rows. Click ¡±Add¡± or ¡°Delete¡± buttons to add or delete columns or rows.
Content of the grid
You can input data on the grid for testing purpose. Please note the value of a percentage cell won¡¯t be calculated here but will be calculated during actually data inputting.
When you click a header, the field dialog for the header appears
With the ¡°Field¡± dialog, you can change, move, hide or delete the field. You cannot delete a field if session data has been filled to the field, you can hide it instead.
¡¤ Text: No popup appears during data inputting.
¡¤ Number: During data inputting, when you click the number in the popup, the number appears in the text box.
¡¤ Percentage: Specify two field names and how to calculation in ¡°Percentage¡±. When data has been inputted in that two fields, the percentage will be calculated automatically. The calculation won¡¯t happens when you testing on the grid.
¡¤ Text (Single-Select Enabled): You can specify words/phases in ¡°Selections¡±. When you click a word/phase in the popup during data inputting, the word/phase overwrites the content of the text box.
¡¤ Text (Multi-Select Enabled): You can specify words/phases in ¡°Selections¡±. When you click a word/phase in the popup during data inputting, the word/phase appends to the content of the text box.
¡¤ Counter: A ¡°+1¡± hyperlink appears during inputting, click it to increase the counter. You can type in any number in text box if necessary.
For all field types, there is no limitation on what text you can type in; you can type in any text you need to.
¡°Use Baseline Form¡± check box (Only available when changing review form)
By default, review form uses same form as baseline. You can uncheck it if you need to use different form. When ¡°Use Baseline Form¡± is unchecked, the ¡°Program Review Form¡± ¡°Target Review Form¡± radio buttons and other controls appear for you to change the review form.
With the help of cloud storage services such as Dropbox, data of a student including attachments and videos can be stored on the cloud and transferred to many computers.
To enable data sharing, each participating computer needs to have a data sharing folder locally that is managed by the cloud storage service. Behind the scene, the cloud storage service exchanges data between these data sharing folders.
There are two sides of data sharing: Student Side and Team Member Side. Only the computer that is used directly for gathering the session data should be assigned to student side. The student side computer exports student data to the data sharing folder. In contrast to student side, you can assign many computers to team member side. The team member side computers import student data from their data sharing folders, so on those computers you can view exactly same data gathered on the student side computer.
The communication book on each computer also uses the data sharing folder. The difference is the content of the communication books can be exchanged between all participating computers.
Data sharing is on student level. One installed application can have many students each of them shares data independently.
You can setup Data Sharing on ¡°Administration¡± tab
This setting is on student side that decides how long a video stays on the data sharing folder. On team member side, video clips of a student will be copied from data sharing folder to the ABA Teamwork LS application data folder automatically when the application is used for the student. Even a video clip is deleted from the data sharing folder, the video clip still viewable if it has been copied to application data folder. If you want totally stop sharing videos, you can set the value to 0. If you set the value to 0, all videos will be automatically deleted from the data sharing folder.
¡°Commutation Book¡± on ¡°Summary¡± tab is for team members to leave messages or notes for each other. If the data sharing functionality is properly set up, the communication book content can be exchanged between the student¡¯s and the team members¡¯ computers through internet, so a message left on any computer can be viewed by everyone.
The old content of communication will be deleted automatically; please don¡¯t use it as data storage. There is a setting on ¡°Administration¡± tab decides how long the communication book content is kept for.
On ¡°Administration¡± tab click ¡°Back up¡± button you can select a folder to backup. You should create a dedicated folder on the backup media such as a USB flash drive for a student.
There are several settings on back up dialog
¡°Back up video clips¡±
Check on if you want to back up videos
¡°Back up video clips within X days¡±
2 hours video takes 1 Gigabyte disc space. You should adjust the days according to the capacity of your USB flash drive.
¡°Export program data and session report during backup¡±
If checked, a combined html report that contains all program data and latest session data is generated during backup. The report is exported to ¡°ABATExports¡± folder in backup location and current data location. The name of the report contains year and month, therefore, it changes every month. If you do backup regularly on same location, you should be able to see a list html reports generated for each month in ¡°ABATExports¡± folder at the backup location.
There are two way to restore data of a student to current student. If you are restoring data of a student to a new computer, you¡¯d better first create a new student with the right student name.
Restore from a manual back up
On ¡°Administration¡± click the ¡°Restore¡± button and selected the data folder you previously chose to back up. You should set ¡°Student Name¡± to be the same as the backup. If you don¡¯t remember what ¡°Student Name¡± was, you still can try to restore and will receive an error message that contains both names at the last step of the restoration. You can change current ¡°Student Name¡± accordingly and try again.
Please note, the exported program data and session reports mentioned in Back up won¡¯t be restore to the target system
Restore from data sharing folder
If you enabled data sharing feature, you can restore data from the data sharing folder. Simply set computer to ¡°Team Member Side¡± and click ¡°Import Now¡± button, the student data on the ¡°Sharing folder¡± will be restored to your system. REMEBER to choose the right data sharing side after the restoration, if the computer supposed to be on student side, change it back to ¡°Student Side¡±.
On a computer, each student has a data folder separated from others; you can switch the system between different students by choosing different data folders. Click ¡°Select another student¡± button on top right corner of main window, the ¡°Switch student¡± dialog appears; you can add a student to the system or select another student by clicking the student name/folder on the list.
When adding a new student, you only need to provide the student name; the system will create a new data folder for the student. When adding an existing student, you need to select the student¡¯s data folder. You can remove a student from the list be clicking the delete button.
On ¡°Administration¡± Tab
You can set the name of the student; the student name will appear on the title of the main window and on the related item of the folder list in ¡°Switch Student¡± dialog.
Check on this setting the application will automatically start when you turn on the computer.
¡°Load session data in last X days¡±
By default, the system only loads data of 90 days. You can increase this value and click ¡°Apply change and reload data¡± button to load earlier session data.
¡°Automatically delete old video clip¡± and ¡°Delete video clip older than X days¡±
2 hour video occupies 1 GB disk space; you should change this setting according to the capacity of your computer. Any older video clip will be deleted if not locked. On the ¡°Videos¡± tab, you can lock a video clip by right clicking on the video clip and select ¡°Lock¡±.
¡°Delete communication book content X days order than the last content¡±
By default, the communication book keeps last 90-day communication content. Any older content will be deleted if not locked. You can lock a message/note by checking on the ¡°Lock¡± check box on the top right side of the message/note item in ¡°Communication Book¡±.
On ¡°Administration¡± Tab, click ¡°View or Modify States of Programs/Targets¡± button, the stage management dialog appears.
You can change ¡°State Name¡± or ¡°Color¡±. The change will be reflected in the entire system when you click the ¡°Save¡± button.
You can check on or off ¡°Is a program state¡± to make a state appear at or disappear from the Change Program State Dialog. If a program is already in a state you uncheck, the program still shows the state until you explicitly set a new state.
You can check on or off ¡°Is a target state¡± to make a state appear at or disappear from the Change Target State Dialog. If a target is already in a state you uncheck, the target still shows the state until you explicitly set a new state.
You can make a state active or inactive by checking on or off ¡°Is Active¡±. If a program/target in an active state, a blank line will appear for data inputting when starting a new session.
You can add new state by entering content at the last line.
You can delete a state by clicking ¡°Delete¡± button. However, you cannot delete a state until all program/targets in the state is archived or deleted. You can always uncheck ¡°Is a program state¡± and ¡°Is a target state¡± to make it disappear from the Change Program/Target State Dialog.
You can change the order of the states by clicking the arrow button in front of the state names. The order will be reflected in the Change Program/Target State Dialog.
On ¡°Administration¡± tab, click ¡°Change Communication Message Category¡± button, the Communication Message Category dialog appears. You can organize the content of your communication book with the message categories.